Committed in procurement
- Requisition with multi-step approval routing
- Supplier records, price lists and lead times
- Purchase order issued and acknowledged
- Open-PO visibility against expected arrival
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Supply Chain & InventoryFrom the purchase order to the shelf you can trust.
Stock moves whether or not anyone records it. This pipeline makes the record the same event as the movement - so the balance on screen is the balance in the warehouse.
The pipeline
Five stages, one ledger.
Nothing changes a stock figure except a posted transaction, and every posted transaction names who did it and why.
Stage 01
Procurement
Requisition, supplier selection and approval routing, ending in a purchase order that commits the spend.
Stage 02
Inventory Transactions
Receipts against the PO, issues, transfers, returns and adjustments - each one posted, never edited in place.
Stage 03
Stocks
The running balance per item, warehouse and bin - on hand, reserved, and genuinely available to promise.
Stage 04
Stocktake
Full or rolling cycle counts by barcode and QR. Variances are explained and approved before they post.
Stage 05
Stock Monitoring
Reorder points, ageing and movement dashboards - alerting before you run out, not after the order is lost.
Posted as transactions
- Goods receipt matched line-by-line to the PO
- Issues, inter-warehouse transfers and returns
- Short and over deliveries flagged at receiving
- Reversals post a counter-entry, never a delete
Held as stock
- On-hand, reserved and available split out
- Multi-warehouse, down to bin location
- Batch, lot and serial tracking where needed
- Valuation kept in step with every movement
Proven at stocktake
- Full counts or rolling cycle counts by zone
- Handheld scanner or phone camera capture
- Variance report reviewed before posting
- Adjustments carry a reason code and approver
Watched continuously
- Reorder point and safety stock alerts
- Slow-moving, dead and ageing stock analysis
- Supplier lead-time and fill-rate tracking
- Scheduled reports to the people who act on them
One ledger
A stock figure nobody has to double-check.
When receiving lives on paper and the balance lives in a spreadsheet, the two drift apart quietly - and you only find out at count, or when a sale is promised against stock that isn't there.
- The movement and the record are the same action
- Every balance traces back to posted transactions
- Counts confirm the number rather than replacing it
- Runs on your own isolated instance
Where it breaks without thisTypical manual cycle
Manual
- Paper receiving
- Excel balances
- Email approvals
- Annual count
- Balance is a guess between counts
- Stockouts discovered by the customer
One pipeline
With Supply Chain
One ledgerPO to shelf
- Procurement
- Transactions
- Stocks
- Stocktake
- Monitoring
- Live balance, every warehouse
- Reorder alerts before the shortfall
See it run on your item list.
Send us a sample item master and a month of movements, and we'll walk the whole pipeline with your own stock.